Office Manager/PA to MD, Taiwan

What makes this a great opportunity?

Suntory Global Spirits is a world leader in premium spirits with $5.5 billion in annual revenues and an ambition to become the World’s Most Admired Premium Spirits Company. We have a strong vision and strategy, an incredible brand portfolio grounded in quality and craftsmanship, an unwavering commitment to sustainability and top talent across the organization. We are focused on driving value across key priorities including American whiskey, Japanese Spirits, Scotch, Tequila and Ready-to-Drink. Headquartered in New York City, Suntory Global Spirits is a subsidiary of Suntory Holdings, which is world renowned for delivering quality and excellence across a range of products and categories.

At Suntory Global Spirits, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Suntory Global Spirits is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant’s skills and experience.

Role Responsibilities

Administrative service:
• Maintain Managing Director's agenda and assist in scheduling appointments, meetings, daily activities, business travels etc.
• Prepare and submit expense reports on a timely basis for travel or business-related expenses
• Organize and coordinate of meetings with proper presentation material and meeting minutes requested by Managing Director
• Support the business needs of foreign visitors in Taiwan
• Respond to information requests, which require finding, combining and analyzing elements from various sources/system

• Handle sensitive information with the highest level of discretion and confidentiality
• Other Ad Hoc administrative request assigned by Managing Director

• Overseeing and managing the day-to-day administrative operations of the office. Ensure a smooth workflow, efficient processes, and a professional work environment.

• Establish and maintain administrative processes, policies, and procedures to ensure smooth and efficient office operations.

• Manage and supervise administrative staff, providing guidance, support, and training as needed.

• Coordinate and oversee the maintenance of office equipment, supplies, and inventory.

• Serve as the primary point of contact for external vendors, clients, and visitors, addressing inquiries and concerns.

• Coordinate travel arrangements and accommodations for staff members as required.

• Assist in the preparation, editing, and formatting of various documents, reports, and presentations.

• Conduct periodic assessments of administrative systems, processes, and procedures, implementing improvements as necessary.

Business service:
• Communicate clearly, confidently, and in a professional manner at all levels both internally and externally
• Build and maintain strong working relationships with key stakeholders

• Proactively inform the MD of important developments/upcoming events
• Stay on top of the organizational news and changes, and conduct research and prepare presentations or reports as assigned
• Translate and interpret documents and emails
• Other business duties assigned by Managing Directors

Qualifications

• Proven experience in office administration, preferably in a managerial role.

• Excellent organizational and time management skills.

• Strong communication and interpersonal skills.

• Ability to handle multiple tasks simultaneously and prioritize workload effectively.

• Attention to detail and exceptional problem-solving abilities.