Administrative Assistant

Date: Feb 5, 2024

Location: Taipei, TPE, TW

Company: Beam Suntory

What makes this a great opportunity?

在Beam Suntory,人是我們最重視的資源。我們相信我們的員工在多元與包容的環境中成長,在這裡他們的獨特見解、經驗和背景是受到重視與尊重的。Beam Suntory致力於提供平等的就業機會,無論種族、膚色、血統、宗教、性別、國籍、性取向、年齡、公民身份、婚姻狀況、殘疾、性別認同、退伍軍人身份以及其他受到法律保護的項目。所有招募與任用的決定均基於應徵者的技能與經驗。

Role Responsibilities

Office Administration / Facility Management:
• Ensure reception area is tidy and presentable at all times.
• Welcome guests and visitors with a positive, helpful attitude. Ensure receiving party is notified promptly on guests/visitors’ arrival.
• Answer and screen phone calls in a professional manner, and routing calls as necessary.
• Ensure cleanliness and tidiness at front-of-the-house area including boardroom, meeting rooms, bar and visitors waiting area.
• Meeting rooms setup including rearrangement of furniture when necessary, including set up of bar areas for workshop/ training/ townhall / events.
• Issue access cards to new joiners; and retrieve cards from leavers/overseas colleagues (internal and vendor coordination)
• Receive, sort and distribute mails/deliveries. Co-ordinate in and out-going mail including courier services.
• Ordering and inventory management of pantry, stationary supplies and first aid kit.
• Handling of Staff Sales & Purchases, including creation of Purchase Order in SAP.
• Liaise with contractors on office maintenance issues (Cleaner, Lighting, Plumbing, Air-con, Electricity etc.)
• Any other ad-hoc tasks as assigned

Qualifications

1. BA degree, Entry level candidates are welcome
2. Outgoing personality with strong customer service mindset
3. 2-3 year of experience working as a receptionist and/or in a front office or admin role
4. Confident and has the ability to interact with all level of people over the phone & in person
5. Has experience/passion in coordinating events and drafting communication-related work
6. Strong spoken English
7. Good organization skills, Meticulous with details.
8. Display high level of collaboration, Good team player
9. Well versed with MS office with basic excel/word knowledge