Marketing Procurement Specialist

Date: Sep 20, 2023

Location: Paris, J, FR

Company: Beam Suntory

Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.

 

 

Marketing Procurement Specialist  

 

The following position is open in Île-de-FranceFrance.


 

What makes this a great opportunity?

  • The Marketing is part of the Global Procurement function and is responsible for all sourcing requirements of Marketing required by the France BU as well as acting as the local lead regarding compliance to the Global Procurement Policy and other relative aspects of Procurement Operations (i.e. sustainability, D&I, etc.)
  • The job holder has responsibility for ensuring efficient sourcing on a range of goods and services which includes, but is not limited to, Advertising, Creative, Design, Strategic, Media, PR, Digital and Experiential, as well as POS and VAPS ensuring that Procurement ways of working and formal policies are in place locally, aligning with those at Global level.
  • In addition to these strategic category management functions, the Marketing Procurement Manager, also develops, evolves, and administers broad strategies and best-practice processes, tools, and analytics, as well as develops and implements internal training programs to assure optimal management of agencies (content and sessions).
  • Consistency of policies, common procedures and guarantee of service, ensuring compliance.
  • There is a need of acting as a company ambassador, working to build key relationships between the suppliers and BSI, as well as aligning wow within all the International sub regions and Globally, being completely aligned with the overall corporate strategy and diverse functional strategies
  • Role requires travelling and additional time working away from home. (~20% of time).

 

Role Responsibilities

  • Develop and manage sourcing strategies, aligned to broader Category Strategies, for the goods and services required within the BU. Align sourcing strategy with Managers and key internal customers and peers. This will involve a close working relationship with internal customers and a detailed understanding of their business needs and Procurement requirements.
  • Proactively carry out the appropriate sourcing arrangements with existing and new suppliers to deliver the goods and services in most cost-efficient manner to BSI. Delivering cost savings and avoidance is an essential feature of this role.

 

  • Lead the Procurement Function in France in terms of information and/or negotiation for local, International or global Marketing tender exercises when required.
  • Seek wherever possible to consolidate and leverage purchases across BSI.
  • Work in synergy with other Suntory company members.
  • Alignment to Global Procurement Operations processes and procedures including but not limited to: SRM, sustainability, business continuity and risk management.
  • Solution: Compliance, purchase spend, supplier payments, Project Cruise 3 (Tracking of orders, invoices and payments).   Improve P2P efficiency.
  • Administrative functions:  Vendors Master Data - SAP PO´s
  • Actively work in those projects where procurement involvement is required as per Procurement Policy. Carry out sourcing requirements for these projects to meet required timescales, maximising savings and ensuring continuity of supply.
  • Negotiate and implement agreements with suppliers to ensure all contractual terms are clearly documented and signed off, and contractual risk to Beam is minimised. 
  • Develop and maintain a working understanding of the cost structures of goods and services, ensuring that market analysis is done and an awareness of the marketplace and trends in input costs can be demonstrated
  • Develop and maintain a working knowledge of the processes that the goods and services are used in
  • Look for new initiatives and continuous improvements with either existing or new suppliers
  • Lead review meetings with key suppliers
  • Provide assistance to Finance function on invoice processing (particularly with any pricing queries) and the optimisation of the Purchase to Pay cycle
  • Maintain accurate records and files associated with all sourcing requirements at all times

Submit monthly report detailing activity within the month and savings achieved in France.

 

Qualifications & Experience

  • Minimum 5 years’ experience in purchasing and direct negotiation with working knowledge of legal terms and conditions and constructing agreements.

 

  • Fundamental knowledge of the Supply Chain & the impact that Purchasing has on it.
  • Working understanding of Marketing spends including media, insights, point-of-sale and agency services
  • Skills to manage and motivate work teams, reinforcing weaknesses and recognizing achievements.
  • Strong interpersonal and written and verbal communication skills
  • Ability to influence others within the business and develop partnerships with internal customers
  • Enthusiastic manner & pro-active, can-do attitude.
  • Capable of planning and organizing a diverse workload, whilst managing changing priorities
  • The ability to work independently & meet deadlines, ensuring line manager is updated on progress
  • Project management skills: manage projects from brief to completion
  • Committed to continual improvement in processes, performance and personal development
  • Working knowledge & experience in all aspects of the Purchase to Pay cycle
  • IT literate. Proficient user of MS Office essential with SAP experience needed

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At Beam Suntory, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Beam Suntory is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant’s skills and experience.