Loading...
Share this Job

Date: Jun 2, 2021

Location: Madrid, MD, ES

Company: Beam Suntory

Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.

 

 

PA  

 

The following position is open in MadridSpain.


 

What makes this a great opportunity?

this is a great opportunity for a PA 

 

Role Responsibilities

This role has responsibility for providing the VP Sales  with administrative support, which will encompass diary management, travel and team/departmental meeting management as well as being an integral part of the team to help the team function as efficiently as possible. We would also like to see this person assisting the team in maintaining an effective filing and document storage system.

Due to the fact that the VP Sales  is an Expat and not a Spanish speaker, there will be some tasks associated with assisting him with personal aspects of living in Spain.

 

Secretarial Support

 

Prepare travel reports and controls

Expense reports

Travel arrangements

Diary management

Organization of meetings and events

Filing and meetings documentation

Phone screening

Prepare documents and plans

Prepare necessary documents for meetings ahead of time

Follow up on requests and Departmental deadlines

Priorization and management of meeting requests 

 

Qualifications & Experience

  • Skills

 

Analytical and structured thinking to be able to make diary decisions without always consulting back with the CFO

Always looks for alternatives and solutions whenever faced with obstacles

Can work independently and efficiently; excellent ability to follow up and pre-empt problems

Attention to details and accuracy

Clear, objective and positive communication

Creativity and team empathy

Motivation, open minded attitude, global thinking

Confidentiality and discretion dealing with information

Strong organization and prioritization of tasks

Ability to work under pressure and tight deadlines Capacity to manage issues and escalate appropriately.

Ability to communicate to and manage issues with senior management levels PC skills (Word, Excel, Powerpoint, Outlook) 

  • Education/Experience

5 years in administration or support of senior managers, ideally in a US multinational

Technical degree or higher in Secretariat, Business Administration or equivalent

  • Languages

Fluent in Spanish and English languages (speak, read, write)

   

At Beam Suntory, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Beam Suntory is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant’s skills and experience.