Administration Support

What makes this a great opportunity?

Suntory Global Spirits is a world leader in premium spirits with $5.5 billion in annual revenues and an ambition to become the World’s Most Admired Premium Spirits Company. We have a strong vision and strategy, an incredible brand portfolio grounded in quality and craftsmanship, an unwavering commitment to sustainability and top talent across the organization. Known for its craftsmanship of premium whiskies, including Jim Beam®, Maker's Mark®, Basil Hayden® and Knob Creek® bourbons; Japanese whiskies, including Yamazaki®, Hakushu®, Hibiki® and Toki™; and leading Scotch brands including Teacher's, Laphroaig® and Bowmore®, Suntory Global Spirits also produces leading IMFL brand Oaksmith in India.
We are focused on driving value across key priorities including American whiskey, Japanese Spirits, Scotch, Tequila and Ready-to-Drink. Headquartered in New York City, Suntory Global Spirits is a subsidiary of Suntory Holdings, which is world renowned for delivering quality and excellence across a range of products and categories.
For more information, on our brands and commitment to social responsibility, please visit www.suntoryglobalspirits.com and www.drinksmart.com.

Purpose of Role

We are looking for a competent professional to provide administrative support in a well-organized and timely manner. The incumbent shall be responsible for a wide array of duties laid out below. The person will be required to work on a one-to-one basis on a variety of tasks. The role requires occasional travel to our offices across India.

Role Responsibilities

Strong Vendor management for all regional offices. Ensuring services like Cafeteria, Car rentals, Stationary & Printing, Courier, Housekeeping & other AMC’s upkeep
• Oversight of MIS for regional offices through on ground resources.
• Ensuring creation of Purchase Requisitions and release of Purchase orders’ / contracts for all Admin related regional office dealings
• Maintenance of tracker of all commitments with respect to the above
• Timely accrual submission to Finance. Routine vendor reconciliations and addressal of any gaps.
• Timely Invoice processing for all regional office related Admin vendors.
• Coordinate Employee engagement activities like birthday celebrations, festivals etc. in line with engagement calendar of Head office
• Monitor office & regional office supplies and research advantageous deals or suppliers
• Develop and carry out an efficient and effective documentation and filing of all Blue prints, office leases, contracts including AMC’s (manually & digitally)
• Official custodian of inventory locations, maintenance of important registers such visitors’, courier, oversight and maintenance of attendance system
• Among other key activities CCTV footage monitoring, adequacy of security arrangement, oversight of AMCs, Firefighting equipment of our offices will be of key focus.
• First aid box to be fully equipped all the time.
•Ensuring all important displays at designated places in the regional offices
•Co-ordination with Lunch vendor on Menu’s for the month & ensure hygiene levels

Qualifications

• Minimum 4 years’ experience as an Executive Administration.
• Graduate from a recognized University
• Strong Administration, Communication & MIS skills.
• Excellent knowledge of MS Office, Office management systems & procedures
• Planning and time management skills
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality