Administrative Assistant

What makes this a great opportunity?

Suntory Global Spirits are a leading global premium spirits company with a unique portfolio of whisky brands from around the world. Part of this portfolio is a number of iconic Scotch & Irish whiskies, including the iconic Laphroaig Islay Single Malt and the highly revered and collectible Bowmore Single Malt. We have a new opportunity for a Marketing Administrator, working and supporting our Global Brand House team for the Scotch & Irish Whisky brands.

Role Responsibilities

• Support of the PR/PO process, ensuring PO’s are efficiently raised, receipted, and captured for budgeting purposes
• Organization of large meetings/events – issue invite, co-ordinate agenda, booking venues, etc
• Support to inbound visits from local markets (coming to Scotland) – e.g. venue booking and local activities
• Support to Brand House team on travel booking/planning as required
• Organize and co-ordinate the dispatch of product samples as required, including in support of awards entry submissions
• Organize and co-ordinate the dispatch of merchandise and/or POS items as required
• Provide support on archive administration – e.g. sending archive items for storage
• Management of digital asset library resources – ensuring they are updated with latest imagery and sending files when requested
• Office co-ordination support – ensuring smooth running of the Global Brand House offices

Qualifications

• Attention to detail
• Excellent IT skills, including excel, word, and powerpoint
• Continuous improvement mindset
• Good verbal and written English
• Flexible approach to work
• Ability to prioritize
• Results oriented work ethic with high energy levels and can do attitude. Resilient and focused.
• Excellent interpersonal skills, with ability to communicate effectively in a multicultural, cross functional organization
• Team Player
• Working knowledge of SAP is advantageous
• Administrative experienced gained in a fast paced business