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Personal Assistant (m/f/d) (Fixed-Term 12 Months)

Date: Jan 31, 2019

Location: Frankfurt, HE, DE

Company: Beam Suntory

Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.


“Unleash your spirit“ and become part of our Emerging Markets Team located in Frankfurt/ Main (Germany)! With immediate effect we are looking for a


Personal Assistant (m/f/d) (Fixed-Term 12 months)  




The Personal Assistant provides support to the Managing Director Alliance & Emerging Markets and the local Management Team consisting of a Finance Director and Marketing Director for the whole region. 


This is a great opportunity because...


  • Managing executive’s calendars and scheduling appointments, travel, conferences, internal and external meetings

  • Serving as a key communication link between the Country Managers and internal and external parties (including the EEMEA Team)

  • Coordinating meetings with internal and external parties, including telco’s and video conferences

  • Organization of Quarterly Business Reviews
  • Assisting with arrangements for programs, team events, off-site meetings within Germany and Europe; induction weeks for new hires (distillery tours across countries)
  • Processing expense reports and submitting consultant invoices
  • Preparing confidential correspondence, reports and other documents; processing PO’s 
  • Requesting all visa applications for different countries; incl. invitation process
  • Arranging interview meetings for potential candidates; incl. travel organization
  • Assisting with special projects; Distributor workshops out of Germany 


Desired Qualifications


  • Completed commercial / service-oriented education with relevant professional experience in the international assistance environment
  • Ideally additional qualification in the field of management assistance and / or a completed study
  • Experienced in dealing with the common MS Office package and with all modern information processing tools
  • Fluent German and English skills in word and writing
  • Good in communication and organizational skills
  • Detailed and team-oriented way of working
  • Reliability, responsibility and trustworthiness
  • Ability to keep focused even in turbulent phases without losing sight of the set deadlines


You have a strong interest to operate in an international environment? You are looking for a position which enables you to realize your capabilities and which challenges you in a positive way? You belong to the best of your profession, you work goal-oriented and you are a team-player? Then we are looking forward to receiving your application documents in English including your earliest possible date of entry and salary expectations via our online career center.



Beam Suntory is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, national origin, genetics, disability, age, sexual orientation or veteran status.  We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws.



#Location: Frankfurt, Germany


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