Legal Specialist - IP Coordinator

Role Responsibilities

• Manage correspondence with our primary outside counsel and foreign associates on matters relating to prosecution, maintenance, docketing, monitoring, licensing, contract preparation, and conflicts, among others and monitor associated deadlines.
• Analyze weekly watch notice reports.
• Prepare and review portfolio reports.
• Prepare and manage authorization letters and custom inquiries.
• Conduct foreign counterpart filing (Paris Convention) checks.
• Prepare, instruct, and manage the filing of applications, trademark renewals, and statements of use.
• Prepare and instruct the recordal of assignments and changes of address.
• Represent the IP team and take notes at biweekly project management meetings.
• Maintain and update IP tools and resources (e.g., training decks, intake forms, topic-specific one-pagers, template agreements).
• Assist senior IP team members with the following:
  • Conducting clearance;
  • Investigating infringement;
  • The scheduling, tracking, preparation, and presentation of trainings; 
  • Innovation, line extension, and geographic expansion projects, among others; and
  • Reviewing and providing feedback on advertising content.

Desired Qualifications & Experience

• Paralegal certificate from ABA accredited program, a BA/BS degree, or commensurate work experience.
• Proficient with Microsoft Office Suite and Adobe Acrobat Pro.
• At least 1-3 years of paralegal experience gained in a law firm and/or corporate law department in IP matters.
• Proficient with Patricia or other IP docketing software and SAEGIS or other trademark screening software.
• Experience with Planisware (project portfolio management software) and/or eFileCabinet (document management software) is preferred but not required.

Desired Traits & Qualities

• Excellent communicator, both oral and written.
• Well organized with excellent attention to detail.
• Sound, well-reasoned judgment; analytical and critical-thinking skills.
• Able to manage a high volume of projects, multiple deadlines, and shifting priorities.
• Exhibits initiative, resourcefulness, a service orientation, and a focus on continuous improvement.  
• Able to simplify and explain complex topics.
• High-integrity individual able to maintain confidentiality.
• Exudes a spirit of cooperation, collaboration, and teamwork (puts “we over me”).
• Intellectually curious and enjoys creative problem-solving.
• Ability to thrive in a fast-paced, fun, and dynamic office environment.