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Legal Specialist - IP Coordinator

Date: Nov 24, 2021

Location: Chicago, IL, US

Company: Beam Suntory

Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.



The following position is open in Chicago, IL -  Legal Specialist - IP Coordinator


What makes this a great opportunity?

As Legal Specialist (IP Coordinator), you will be part of a dynamic, world-class Global Legal department with members in the US as well as Mexico, Brazil, Spain, Germany, India, China, and Singapore.  In this global role, you will help to manage and protect an international IP portfolio. 


Role Responsibilities

Purpose & Scope of Role


As part of the US-based Global IP Team, the IP Legal Specialist (IP Coordinator) will provide strategic and creative legal support to the business by administering and maintaining BSI’s IP portfolio covering over 75 brands in various aspects including prosecution and maintenance.



Role Responsibilities


  • Manage correspondence with our primary outside counsel and foreign associates on matters relating to prosecution, maintenance, docketing, monitoring, licensing, contract preparation, and conflicts, among others and monitor associated deadlines.
  • Analyze weekly watch notice reports.
  • Prepare and review portfolio reports.
  • Prepare and manage authorization letters and custom inquiries.
  • Conduct foreign counterpart filing (Paris Convention) checks.
  • Prepare, instruct, and manage the filing of applications, trademark renewals, and statements of use.
  • Prepare and instruct the recordal of assignments and changes of address.
  • Represent the IP team and take notes at biweekly project management meetings.
  • Maintain and update IP tools and resources (e.g., training decks, intake forms, topic-specific one-pagers, template agreements).
  • Assist senior IP team members with the following:
    • Conducting clearance;
    • Investigating infringement;
    • The scheduling, tracking, preparation, and presentation of trainings; 
    • Innovation, line extension, and geographic expansion projects, among others; and
    • Reviewing and providing feedback on advertising content.



Qualifications & Experience

Desired Qualifications & Experience


  • Paralegal certificate from ABA accredited program, a BA/BS degree, or commensurate work experience.
  • Proficient with Microsoft Office Suite and Adobe Acrobat Pro.
  • At least 1-3 years of paralegal experience gained in a law firm and/or corporate law department in IP matters.
  • Proficient with Patricia or other IP docketing software and SAEGIS or other trademark screening software.
  • Experience with Planisware (project portfolio management software) and/or eFileCabinet (document management software) is preferred but not required.


Desired Traits & Qualities


  • Excellent communicator, both oral and written.
  • Well organized with excellent attention to detail.
  • Sound, well-reasoned judgment; analytical and critical-thinking skills.
  • Able to manage a high volume of projects, multiple deadlines, and shifting priorities.
  • Exhibits initiative, resourcefulness, a service orientation, and a focus on continuous improvement.  
  • Able to simplify and explain complex topics.
  • High-integrity individual able to maintain confidentiality.
  • Exudes a spirit of cooperation, collaboration, and teamwork (puts “we over me”).
  • Intellectually curious and enjoys creative problem-solving.
  • Ability to thrive in a fast-paced, fun, and dynamic office environment.




At Beam Suntory, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Beam Suntory is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant’s skills and experience.

Nearest Major Market: Chicago