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Site Administrator

Date: May 11, 2022

Location: Glasgow, UKM, GB

Company: Beam Suntory

Beam Suntory is Crafting the Spirits that Stir the World. Rooted in two centuries of family heritage, Beam Suntory has evolved into the world's third largest leading premium spirits company ... where each employee is treated like family and trusted with legacy. With our greatest assets - our premium spirits and our people - we're driving growth through impactful marketing, innovation and an entrepreneurial spirit. Beam Suntory is a place where you can come Unleash your Spirit by making an impact each and every day.



Site Administrator  


The following position is open in ScotlandUnited Kingdom.


What makes this a great opportunity?

This is a great opportunity to join a dynamic team in a business with fantastic brands and ambitious growth plans. As Site Administrator for our Maturation and Packaging operations you will be responsible for all aspects of administration duties and key day-to-day activities as required including interacting externally with customers, suppliers and the general public.


Role Responsibilities

•    Corresponding with internal/external customers and suppliers via email/phone/letter.
•    Supporting the maturation and spirit supply & packaging team(s) with general admin tasks.
•    Generation and management of Purchase Order, including receipting, in SAP
•    Working with the DRAMS system, when required, to support operations.
•    Management of site Combined Action Plan(s) for tracking all site related actions arising from: Accidents & Incidents, Near Hits, Unsafe Conditions, Improvement Ideas, Audit Findings etc. 
•    Support OBSW (Lean Manufacturing) through maintenance of Visual Management Boards, generation of KPI tracking graphs, collation of production data, minute taking and action management.
•    Maintain site EHS and Lean Manufacturing recording metrics on Intranet platform (STIR) and report monthly. Assist in department month end reporting including transport KPI data.
•    Provide admin support for Continuous Improvement paperwork.
•    Maintain and update site TV communications systems, including Onelan, to agreed frequencies.
•    Maintenance of TMS and attendance management system.
•    Management of all departments controlled paper work (e.g. SOP’s, WI’s, Control Forms, COSHH Assessments, Risk Assessments etc.) on the Compliant Pro and Q-Pulse electronic systems.
•    Organisation of site visitors for the operations areas, including catering for meetings, travel and accommodation.
•    Maintenance of filing and archiving systems at both Sites to a 5S standard.
•    Management of mail correspondence & parcels (e.g. spirit, production, samples etc.).


Qualifications & Experience

•    2-3 years office administration experience
•    Experience of Lean Manufacturing principles and practices would be advantageous

•    Good knowledge of Microsoft Outlook, Word, Excel and PowerPoint
•    Thorough knowledge of SAP.
•    Knowledge of DRAMS is preferred but not essential 
•    Proven ability to work on own initiative and to build and maintain excellent relationships with key stakeholders
•    Ability to multi-task in a demanding environment
•    Clean driving licence


At Beam Suntory, people are our number one priority, and we believe our people grow together in diverse and inclusive environments where their unique insights, experiences and backgrounds are valued and respected. Beam Suntory is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, military veteran status and all other characteristics, attributes or choices protected by law. All recruitment and hiring decisions are based on an applicant’s skills and experience.